In a short sentence or in general, Virtual Data Room is a kind of online storage which is used for storing and distributing e-documents or soft copy of documents. Because of the reason of low cost, efficiency and security, virtual data rooms are replacing the place of physical data rooms.
This alternative of the physical data rooms which are called as virtual data rooms and based on internet connectivity, are having their own log in information for the customers. These log in credentials are provided by the vendors so that the visibility of the data is restricted only among the visitors.
A virtual data room exactly having the same power as compared to the physical data rooms having limited access of the document, limited copyright and printing. One can also set up viewing timing limit to a specific user. The documents are also accessible through out the 24 hours a day.
With the help of a virtual data rooms, document reach to the regulators and investors in a more timely manner. So, there is a great improvement regarding the speed and efficiency.
In brief, a virtual data room is easy to set up and the documents which are in soft copy can by easily gathered by scanning or by preparing proper log file. Information to the file can be added and eliminated any time, if the administrator wants. Any information can be restricted to get viewed and this change can be made to all the users at any given real time.
Disadvantages of a Physical Data Room:
There are some real disadvantages and low efficiency in physical data room. That is why the concept of virtual data rooms came up. The advantages of physical data rooms are below:
1. Time consuming
2. Narrow Bandwidth of Accessibility
3. This is very much expensive to set up and maintain
4. Cost of Travel while sending a document
5. Paper Based, so large number of chance to get distorted of destroyed
Advantages of Virtual Data Rooms Over Physical Data Rooms:
1. A large number of bidders compared to physical data rooms, so vendors have more benefit
2. Increased bid throughout the whole world, irrespective of time zone if it is accessible to any time over round the 24 hours
3. More control over the bidders
4. Information cannot be downloaded in a Virtual Data Room, rather it can only be viewed by the user
Hope that you have got an overview about the Virtual Data Rooms. If you have any question regarding this, you can ask through comments.
This alternative of the physical data rooms which are called as virtual data rooms and based on internet connectivity, are having their own log in information for the customers. These log in credentials are provided by the vendors so that the visibility of the data is restricted only among the visitors.
A virtual data room exactly having the same power as compared to the physical data rooms having limited access of the document, limited copyright and printing. One can also set up viewing timing limit to a specific user. The documents are also accessible through out the 24 hours a day.
With the help of a virtual data rooms, document reach to the regulators and investors in a more timely manner. So, there is a great improvement regarding the speed and efficiency.
In brief, a virtual data room is easy to set up and the documents which are in soft copy can by easily gathered by scanning or by preparing proper log file. Information to the file can be added and eliminated any time, if the administrator wants. Any information can be restricted to get viewed and this change can be made to all the users at any given real time.
Disadvantages of a Physical Data Room:
There are some real disadvantages and low efficiency in physical data room. That is why the concept of virtual data rooms came up. The advantages of physical data rooms are below:
1. Time consuming
2. Narrow Bandwidth of Accessibility
3. This is very much expensive to set up and maintain
4. Cost of Travel while sending a document
5. Paper Based, so large number of chance to get distorted of destroyed
Advantages of Virtual Data Rooms Over Physical Data Rooms:
1. A large number of bidders compared to physical data rooms, so vendors have more benefit
2. Increased bid throughout the whole world, irrespective of time zone if it is accessible to any time over round the 24 hours
3. More control over the bidders
4. Information cannot be downloaded in a Virtual Data Room, rather it can only be viewed by the user
Hope that you have got an overview about the Virtual Data Rooms. If you have any question regarding this, you can ask through comments.
I take it then that:
ReplyDelete1. - A Physical Data Room is safe when you save documents on a server installed into your company and this enter different users with different profiles.
2. - A Virtual Data Room is when you save documents in the cloud and from there enter the different users with different profiles.
Am I right? ...........
Now, what is the difference between a Data Room and a Data Warehouse?
Attractive. Very useful post. Nowadays, virtual data rooms becomes trend. And its very useful to store and share useful and confidential information in the cloud.
ReplyDeleteToday virtual data rooms became wide-spread. But it is not surprised. People want to develop themselves and their businesses. I consider data rooms, as powerful instrument. For example, company where I am working uses Ideals data room and it is really convenient.
ReplyDelete